A complete, editable toolkit that takes you from "we should do something with AI" to a funded, governed, shipping program — built for leaders running this alone.
A board-ready deck that gets a funded 90-day pilot approved.
Policy, risk register, and a steering committee charter included.
Docs, Sheets and Slides compatible — adapt everything to your org.
Don't take our word for it — get the free sample and judge the quality yourself.
No charter, so no mandate
Leadership says "go do AI" but never defines scope, ownership, or what success means — so every initiative gets re-litigated.
A backlog with no filter
Every team pitches an AI use case. Without a prioritisation model, the loudest idea wins, not the most valuable one.
No shared language for risk
Legal, security, and the business argue past each other because there's no common governance framework to point to.
ROI nobody trusts
Pilots "look promising" but nobody can defend the number in front of the CFO, so budget renewal stalls.
The rollout sequence matters as much as the content. Announce-and-hope adoption stalls; getting the right people to use it first doesn't.
Execs and managers who sponsor the program need to visibly use it themselves before asking their teams to. A pilot no leader has touched reads as optional.
Every team has people others already listen to — often not the most senior, just the longest-serving or most trusted. Skip them and adoption stalls at the department line, no matter what the org chart says.
Leader-led adoption is built into the kit. The executive ask in Ch.1 asks leaders to use the tools themselves, visibly. The pilot cohort in Ch.5 must include a senior leader and a natural leader. The plan in Ch.3 and the training in Ch.6 name leaders early and train them first. The change plan in Ch.7 gives natural leaders their own stakeholder row and makes leaders' visible use an owned activity in the RACI.
The companion guide to the whole kit. It opens with a 12-month visual timeline showing when to use each document, including the governance toolkit from month 12 onward. It then sets out the shared four-phase framework, how the pilot fits inside the 90-day executive ask, the use-case mapping, the leader-led adoption principle, the personal-workspace and sharing model, a suggested order of use, the placeholder-tag legend, a “Make it yours” appendix showing how to apply your own logo, colours and fonts, and a “How to measure” appendix explaining every metric in the kit.
For: anyone downloading the kit for the first time.
A board-ready deck asking leadership to approve a funded 90-day AI pilot and an AI steering committee. It covers why now, maturity stages, the value case, candidate use cases, risk, governance, budget, a 90-day roadmap and the questions leadership is likely to ask. It also asks committee members and business leaders to use the tools themselves, visibly, during the pilot.
For: the executive leadership team (CEO, CFO, COO, CHRO, Legal).
For: Finance, program sponsor.
The master delivery plan. It includes:
For: IT leadership and the delivery team.
A full acceptable-use policy covering approved tools, data classification and handling, human oversight, IP and confidentiality, privacy and regulatory compliance, disclosure, vendor risk, incident reporting, and training and exceptions.
New clause 4.5 lets everyone build freely in their own workspace and sets out the tiered approval route for sharing. Includes a Do/Don't quick reference and a tool-approval checklist.
For: Legal, Security, and (once approved) all staff.
The operational design for a real pilot:
For: pilot lead, executive sponsor.
A facilitator manual, not a single sit-through deck. It opens with three tool-agnostic slides on how to structure a good prompt. Then come five self-contained 60-minute sessions with the same shape each: what the tool is for, a timed agenda, a demo script, a hands-on exercise, a prompt library, do's and don'ts, and a wrap-up. A “Keeping this current” slide links each vendor's live documentation, so the deck doesn't go stale. Leaders and natural leaders are trained first.
For: trainers and facilitators; pilot and wider staff attend.
A tool-agnostic handout for every employee. It includes:
For: all staff; AI champions maintain the team library.
The plan for scaling from pilot to company-wide use. It covers:
For: steering committee, change lead, HR.
Added after a gap-check against 2026 AI governance practice (NIST AI RMF, ISO 42001, EU AI Act).
For: AI program lead, Security, Legal, the steering committee.
This is a connected kit, not 14 unrelated templates — the documents cross-reference each other by name and slide number, and Ch.0 explains how the pieces fit together. Every file still carries bracketed placeholders ([INSERT…], [VERIFY], [DECISION: …], (assumption)) that you resolve with your own numbers and decisions before you present or publish — Ch.0 has the full legend.
At organisations of 100 to 1,000+ staff, AI usually lands on one person's desk on top of their day job. This is for them.
Often the first person in the seat, with no internal playbook and no time to write one from a blank page.
Asked to "sort out AI" while keeping everything else running, with no extra headcount to build a program.
Need a funded, governed program the board will back, without commissioning a consultancy to write it.
Handed the AI mandate on top of an existing data remit, and expected to prove the ROI.
Get two complete files from the kit — the 17-page Context guide with its 12-month timeline, and the 8-page AI Prompt Guide with 15 worked examples.
Full, editable Word files — not cut-down previews.
Thanks — download both files below.
Download Ch.0 Context guide Download Ch.6b AI Prompt GuideLike what you see? Compare the tiers.
3–6 weeks of consulting work ($15k–60k) for less than two consultant days. One-time payment; all prices in Australian dollars.
See the quality before you buy.
Everything you need to get a funded pilot approved.
5 files. Upgrade to the Full Kit later by paying the difference.
Run the whole program, from pilot to governance past month 12.
One-time download, link works for 60 days · Secure checkout · Invoice issued automatically · Licensed for internal use by your organisation, not for resale · Terms of sale
Want help rolling it out? Get in touch.
| Chapter | Sample | Starter | Full Kit |
|---|---|---|---|
| 0Context — when to use what | ✓ | ✓ | ✓ |
| 1Executive Buy-in | — | ✓ | ✓ |
| 2AI ROI | — | ✓ | ✓ |
| 3AI Program Plan | — | — | ✓ |
| 4AI Acceptable Use Policy | — | ✓ | ✓ |
| 5Pilot Group | — | — | ✓ |
| 6aAI Training Sessions | — | — | ✓ |
| 6bAI Prompt Guide | ✓ | ✓ | ✓ |
| 7Change Management & Comms Plan | — | — | ✓ |
| 8Ongoing Governance Toolkit (5 files) | — | — | ✓ |
| Files | 2 | 5 | 14 |
| Price (AUD) | Free | $990 | $2,950 |
Still have questions? support@aiprograminabox.com